Examination Policy
The final exam is typically a paper-pen evaluation written at a mutually agreed time, date, and location. The final exam will be proctored, meaning a suitable adult with a dedicated identifiable and authentic email address will supervise you writing the final exam. This process ensures the security and integrity of the exam. Any person related or affiliated to the student in a personal way cannot serve as an exam supervisor.
Examinations
Instructions for Examinations
- Notes are not to be brought into the examination room.
- Textbooks should be brought into the examination room and placed on or below the desk to allow the teacher to collect them.
- Coats are not to be taken into the examination room.
- Students are expected to be in their seats in the examination room ten minutes before the start of the exam.
- All students must remain for the full examination period unless otherwise directed by the teacher in charge.
- If illness or family emergency makes attendance impossible, the school must be contacted before or during the exam. A medical certificate is required for illnesses.
- If you arrive late for an examination, report directly to the office. If a student arrives before the end of the exam, they will be given the remaining time. If a student does not write the exam, the course will be recorded as incomplete: that is no credit will be granted.
- Students with conflicts in exam times may request adjustments to their exam schedule by informing the principal in advance of the exam dates.
For Online Students
All courses will have a final examination or evaluation worth 30% of a student’s final mark, which is 100% of their final evaluation, unless otherwise agreed to by the principal.
Required Hardware and Software
Software
- Internet browser
- Microsoft 360
- PDF convertor (They find the link on the platform too)
Hardware
Any working computer with sounds, mikes, and camera
To write the final exam, there are two options
- Book the exam time and come to the CanSTEM’s location to write exam
- Proctored Exam
Conditions for Proctored Exam
Students will need to submit a proctor approval form (available within the course flow). The selected supervisor must be approved by CanSTEM Education Private School before their exam date can be finalized. Examinations must take place in a professional environment; they may not be held at a private residence (unless due to an exceptional circumstance ie. COVID). Acceptable supervisors require a work email address and may be asked to produce a copy of their diploma or certificate of qualification or practicing license in order to validate an exam application.
Acceptable supervisors include Ontario Certified Teacher, lawyer, registered family physician, registered nurse, government social worker, registered psychologist and professional registered counsellor. Relatives, supervisors without a professional email address and hired tutors will not be approved to proctor a student exam.
Proctor Guidelines
If the student is currently registered in a public or private school, then the student should consider arranging to write the exam with a person associated with his or her home school (Teacher, Librarian, Counsellor), where feasible. If the student is not currently registered with another school, or this is not an option, we recommend that the student contact a local public library, college/university or testing centre to see if they offer proctoring services.
The student will be required to adhere to policies and procedures of these locations in addition to OES final exam policies and procedures. If this option is not available, then the student can ask anyone who he or she knows that meets all requirements set out above. A few examples of individuals who would most likely be approved as a proctor are: engineers, registered nurses, lawyers, Chartered Accountants.
Additional Proctor Guidelines
- Appointed, no conflict of interest (not a relative or friend)
- Recommended ratio is one proctor to every thirty students
- Recommended where possible to have one male and one female proctor
- Age of majority
- No conflict of interest (have a family member or a business relationship with the student)
- Does not work, or intend to work for an organization that is part of, or affiliated with, the educational profession
- Does not study, or intend to study, at the organization
- English or bilingual speaking
Duties
- Collect papers from secure location (or electronically)
- Distribute exams and answer books to examination desks before the exam begins
- Commence exam promptly, make all announcements, end at the appropriate time
- Verify student identity (compare student name on attendance roster with the on a Photo ID)
- Complete Proctor Assessment Information Form
- Record incidents or circumstances that may need to be taken into consideration
- Ensure all unused question papers not used by students for recording their answer are discarded
- Determine whether emergency procedures for evaluation should be initiated
- Contact exam team lead/director in the event of a suspended breach of regulations
- Responsible for security of the exam room, all exam materials and return of all exams
Still have questions?
Feel free to contact us at [email protected] or call us at 647-568-0258.